Sr Executive - Indiaglycols

Procurement

Job title: Sr. Executive/ Asstt. Manager-Purchase, Project

Sub-Function: Sourcing, Cost Negotiation, MIS

Job Grade: 1D/2A

Band: 1

Job Objective

Key Roles & Responsibilities

Responsible for all the purchasing & sourcing activities which includes purchase of Electrical items for all 3 IGL plants , i.e. Kashipur , Gorakhpur & Dehradun plants for meeting Company strategic & operational objectives.
Getting the requirement from the plants in the form of Purchase requisition allocated by HOD through SAP and create RFQ's and floating the enquiries to at least 3 - 5 approved vendors , getting the quotation and review technically and commercially by making the comparative statement keeping in mind quality ,service, risk ,cost and delivery , selecting vendor on L1 basis OR on Authorised dealer OR on OEM basis , finalising comparison bid with accorded approval of section head & HOD, Purchase Order generation in SAP (MM Module) to the finalised vendor , follow-up with vendors , troubleshooting & expediting for delivery
Making Comparative statements and negotiation with the vendors.
To ensure indents are properly executed within stipulated time so as to minimize any delay in material delivery to support plant in Healthy Way.
Follow up with the vendors for the timely dispatch of material, rejection case resolution, payment & Coordinating with the users.
Follow-up for successful commissioning report from plant to release supplier pending payment, Make Payment advice for pending payment, Follow up with accounts, release pending payment to supplier with due diligence to PO terms.
Support Section Head- Projects and Purchase by gathering and compiling KPI Data from SAP Module and working on it on Excel and Power Point. Making Presentations for the same.
Good negotiation skills/ deal finalization with best quality products on most competitive prices.
Managing Procure to pay cycle of CAPEX-Project & maintenance Electrical items such as Panels, Battery charges, Motors, Cables, Transformer, Air conditioners, Lights, Flameproof Items, Consumables, etc.
Gathering information on new vendors, sources, market, current processes and Prices, Introducing New Supplier to IGL, Inform about required product, Request for Supplier company profile, check the profile INDIA GLYCOLS LIMITED Page 2 (Certificates/Customers/no. of years of organization etc), If required arrange visit at supplier end, Negotiate with Supplier regarding Terms, Send Vendor creation form to supplier, Send Form for approval to HOD, Send Vendor creation form to accounts for new vendor code, Follow up with SAP/Accounts for new vendor code.
Co-coordinating with stores about dispatch details, Timely material pickup and rejected material, with plant for technical approval, making of retention notes when material is successfully installed, with legal to get the PBG, ABG & other legal documents approved, with logistics to arrange pickup in part load or in full load when the requirement demands so, Regular coordination with Accounts department including purchase, bill processing, pending C-forms, payments monitoring and reconciliation etc.
Timely submission of monthly KPI/KRA within first week of every Month which is mapped to monthly activities like monthly initiatives on job training, cost saving & technology enabling.
Attending scheduled internal department trainings or Vendor’s seminars conducted by IGL or by vendor.
Responsible for testing of SAP T-codes and new scenario development, discussing the testing outcome with Higher-ups, Coordinating with SAP department for new development.

Key Business Interactions

Internal

External

Key Performance Indicators

Experience